Organizational Activities

Infrastructure (Desktop, Networking, Server/Storage, etc.)

New Systems (Just Completed, In Progress, or Preparing to Start)

1. Right of Way (R/W) Data Management System – Back file. (Complete) This project focused on scanning, storing, and retrieving R/W documents (e.g., contracts, roll maps, deeds, easements, etc.) and creating a database. The information is available electronically to R/W property management, surveyors, engineers, and others. The solution included the use of the FileNet Document Management platform, and the integration with existing legacy systems. This serves as a model for future ODOT document management projects.

2. Region 1 Video Capture. (Complete) Upgraded the hardware and software for the Region 1 Video Capture system to work with the new Region 1 Pelco Video Switch. The new Pelco video switch replaced the aging Burle video switch.

3. Collaborative Interactive Conferencing – Release 2. (Complete) This release installed the iLinc software and implemented interactive conferencing capabilities throughout ODOT.

4. HMI – Highway Performance Measures. (Complete) Highway Performance Measures (HPM) was the first project to come out of the Highway Management Information Program. HPM established a Business Intelligence / Data Warehousing (BI/DW) technical environment around six Highway Division Quarterly Business Review performance measures, three of which are also Legislatively Approved measures.

5. TOCS: Traffic Management. (Complete) This project converted the existing Advanced Traffic Management System infrastructure to the current version of Solaris and from Oracle to SQL 2005. It created the Traffic Management module for the TOCS project.

6. Maintenance Management System. – Automated Time Capture Upgrade. (Complete) This project transitioned this system to a more sustainable infrastructure with minor enhancements to the user front end.

7. TripCheck Local Entry. (In Progress) This project will develop a tool for the Portland Metro Area that will allow other agencies to enter traffic conditions that would eventually be added to TripCheck and shared with private providers.

8. Traffic Monitoring Re-write. (In Progress). The project will develop a standard data storage and reporting structure for Traffic Counting Systems. Interfaces for reading traffic counting devices will be standardized, and a standard statistics aggregate process and reporting mechanism will be developed.

9. Transportation Operating Center System (TOCS) – Event Management. (In Progress) When complete, ODOT will have combined the functionality of multiple event (e.g., road/weather condition monitoring, dispatch, etc.) and resource management systems into one TOCS application capable of independent operation at each TOC with the ability to backup one operation center from another. It will also create an interface with the Oregon State Police to exchange data.

10. Drainage Facilities Management System. (In Progress) This project will develop an Oregon-specific system for inventorying, evaluating, and tracking the condition of pipes, culverts, and storm water facilities and provide a simplified input of field-collected culvert inspection data.

11. Email Content Management. (In Progress) This project will implement an Enterprise Email Content Management System with centralized email capture, management; and retention. The Project will seek to develop policy around email administration and use; manage email by way of categorizing it for records declaration and retention; make all retained email searchable for litigation purposes; and implement FileNet Email Management software and infrastructure. This solution will be used throughout ODOT and will be released in four phases.

12. In Roads Upgrade. (In Progress) This project will upgrade the InRoads software to version 8.8 which will simplify the process of cutting designs into plan sheets, work with the InRoads Standards Committee to ensure that ODOT customer configuration meets current standards, and implement survey software and enhancements to the Roadway design process.

13. Highway Advisory Telephone – 511 Enhancements. (In Progress) This project will upgrade the unsupported infrastructure, upgrade the text to speech capability, allow for transfer of calls to other agencies, (especially transit), and enhance the overall experience for the city of Portland.

14. ODOT ERP. (In Progress). This project has three potential releases to integrate core financial, human resources, and procurement functions.

15. Bend Central Signal. (In Progress) This project will include the deployment of a central traffic signal system computer and software at the ODOT Transportation Operations Center (TOC) in Bend, OR to manage regional traffic signals. Prior to selecting a central signal system, ODOT will conduct an assessment of their local intersection control function requirements and evaluate available local and central traffic signal software to determine an application that best meets the region's needs.

16. TransInfo – ITIS/Road Features Consolidation. (In Progress) This project would replace ODOT’s Integrated Transportation Information System (ITIS) and Features Inventory with one consolidated system, allowing ODOT to streamline work efforts. Currently, these two systems operate independently of one another, but some information and effort is duplicated across the systems.

17. Cash Flow – Modify Payout Curves. (In Progress) The purpose of this effort is to provide a screen for the Cash Flow Analyst to input test values for the payout curve models by adjusting slope, modulations and actual logarithmic formulas in order to analyze the effects the change will have.

18. Right of Way Document Management – Acquisition Process Streamlining. (In Progress) The purpose of the RWDMS - Acquisition Process Streamlining project is to simplify and automate certain Right of Way business processes and to make select ODOT property information available to the public. This will include the use of electronic forms and workflows with the goal of moving toward electronic work processes.

19. ECM – Lab Reports Posted On-Line. (In Progress) This project will automate the distribution of Laboratory report content to internal staff and external partners, including online access to search and retrieve content. In addition, the system will provide the ability to add new content and manage existing content in the system.

20. ECM – Traffic Plans. (In Progress) This effort is to provide an Enterprise Content Management (ECM) solution to improve the storage, search and retrieval capabilities for Traffic Plans content. The project will migrate existing back files, allow indexing of files going forward and allow Traffic Plans content to be accessed by internal customers and external partners.

21. Data Management. (Planned) This program will develop and provide policy, standards, processes and procedures to ensure that data assets are well maintained and utilized; provide guidance on data management activities; provide decisions on program improvements; and resolve key issues for transportation assets. A governance council has been established, and steps are underway to procure a "Data Dictionary" tool that will be utilized by ODOT.

22. Construction Engineering Inspection. (Planned). This project will use Global Positioning technology to provide construction inspectors, with the aid of a GPS device, the ability to take an electronic copy of a design into the field and verify the 3-D coordinates of construction elements and collect as-built coordinate data on site. Use of this technology will greatly improve the accuracy of field data and overall efficiency of the Construction Inspection process resulting in reduced time and cost related to this critical business function.

23. Oregon Wireless Interoperability Network. (Planned) This project is intended to replace, state-wide, four very old separate wireless voice communications systems with one state of the art single interoperable voice/data communication system for ODOT, Oregon State Police, Oregon Department of Forestry, and Oregon Department of Corrections.

24. Road User Fee Program – Release 2. (Planned) This project will develop an alternative to revenue collection for Oregon's roads & highways that could replace the current Fuels Tax based system. Release 2 will implement a large pilot test of the hardware/software.

25. Linear Asset Management System. (Planned) This project will develop a linear asset management system that will focus on integration of asset data and analysis. Analysis tools will provide ODOT’s decision makers the ability to strategically manage ODOT’s investment and infrastructure.

26. Pontis Upgrade version 5. (Planned). This project will upgrade the current version of the Pontis Bridge Inspection System to the latest release. This is a major upgrade as it includes a technology change.

27. Resource Management System – Release 3. (Planned) This project will implement Project Status and Time Capture functionality, including associated business processes, to the current resource management system. This will allow for the establishment of verifiable baselines for estimation of time and resource needs for each task within a given technical discipline.

28. Sign Database Integration. (Planned) Currently sign information is kept in a multitude of databases and in several software formats throughout the agency. This project, using the HMI Data Quality infrastructure tools, will join the sign data into one structure, clean the data, transform it, and load it into the selected software product.

29. Financial Plan and Statewide Transportation Improvement Program (STIP) Management. (Planned) Currently, both the Financial Plan and Highway STIP are being managed in several Access Databases inside of theHighway Program Office. This project greatly expands and updates these important processes within the Highway Division. This project leverages existing data sets in the Highway Management Information System

30. ECM – SharePoint Integration. (Planned) ODOT is working on establishing FileNet as the document management standard at ODOT. The Resource Management System (RMS) is beginning to make use of the document management feature of SharePoint Services which is integrated with MS Project Pro 2003 software. This project will develop new procedures for using SharePoint in the RMS system to ensure documents will integrate easily with FileNet.

31. ECM – Geology and Geotechnical Information. (Planned) The existing Geo/Hydro Project Files Access Database provides basic project information as well as links to associated project files. No Geo files have been scanned into this database to-date. The database is intended to capture all new and historical technical documents in the field of Engineering Geology and Geotechnical Engineering including, but not limited to: walls, landslides, bridge foundations, subsurface investigations, subgrade stabilization, and material sources. The files are located in HQ and in every Region Tech Center.