CURRENT AND PROPOSED ORGANIZATIONAL ACTIVITIES

Network Infrastructure - Local Area Networks – Ethernet; file and print servers running Novell NetWare 5.1 with a plan to migrate to Windows-based file and print services. Application servers have been migrated to Windows 2003. Implemented VPN solution for secure remote access to MDOT resources using CISCO VPN Concentrator to facilitate teleworking. Changed routing protocol from EIGRP to OSPF, Readdressed entire IP network. E-mail migrated to a centralized Exchange 2003 System. Upgraded T-1 connections to ATM using both public and private Fiber. Using Wireless Enterprise data transmission in remote areas and also serving as secondary links. Implemented a SANs architecture that accommodates storage needs of both Novell and Microsoft environments. WAN infrastructure on ATM in Balto/Washington Districts. Maintenance Shop connectivity upgraded to T-1 or FRASI. Implementing a Disk-to-Disk-to-Tape (DDT) backup architecture to facilitate business day backups/restores and improve backup windows.

Office Automation - Microsoft Office XP. Upgrade from Windows 2000 underway. WAN infrastructure on ATM in Balto/Washington Districts. Shop connectivity being upgraded to T-1 or FRASI . .

Relational Database Management Systems – Testing is almost complete for the Oracle 10G client with select applications utilizing RAC and SANS technologies. Testing for Windows XP Pro continues for the desktop application software client connectivity. A Pilot was successfully completed utilizing PowerBuilder 10 and the Oracle 10g client. PowerBuilder is an application development tool for Oracle backend databases. Testing is scheduled this fall to migrate Oracle 9i sever-side databases to Oracle 10g.

Time Entry System – This web based computerized Payroll Time Entry System is in the final systems development phases It is scheduled for implementation in early December 2006.

PRISM - A customized COTS web-based application that brings together contractor profiles, contract detail information, MBE compliance monitoring, and reporting systems. It facilitates contract management by providing a way for prime and sub contractors to submit periodic invoice payment records and reports to compliance officials. This application is scheduled for implementation during August of 2006.

Document (Information) Management and Imaging System – A computerized system for managing and retrieving documents and images through resource sharing. This project has been expanded to also include workflows and on-line forms. This development effort is approaching the requirements analysis phase.

Integrated Highway Maintenance Management System – A computerized system to provide an integrated database application with the capability to effectively and efficiently plan, control, monitor, track and report SHA highway maintenance activities. This on-going project will undergo a requirements analysis.

Transportation Project Information Web Application – A Web application developed in conjunction with our Web content management system, (Interwoven’s Team Site), to display major project related data and information for public outreach in a consistent and informative format.

Maryland Product Evaluation List (MPEL) - MPEL is an HTML-based web application that automates the MDSHA product evaluation workflow. MPEL allows vendors to submit product information and track the progress of their applications while giving MDSHA personnel the flexibility to screen the application, test the product, and correspond with the vendor in a free form environment. This system was deployed earlier this year. Over the last several months the system was also expanded to include an integration with APEL. APEL is a system used by the Federal Government to manage product evaluations. Maryland will be the first state to use the integration capabilities of MPEL and APEL. Currently SHA is testing the upload of MPEL data to APEL. Eventually all states will be able to upload to this central APEL system. This will allow for efficient management of data across multiple states.

Service Request Management Information System – The pilot for this project is still in progress as of August, 2006. In September 2006, a pilot evaluation reporting process will take place. It is anticipated that this pilot will improve our customer relationships and reduce redundant efforts in dealing with customer requests on highway maintenance. Utilizes MRO’s MAXIMO™.

Microsoft Access Conversion Project – This effort is scheduled to be completed by Fall of 2006. Sixteen legacy Microsoft Access database were converted to Access XP. In addition to the migration, enhancements were added.

SIGNALS Database System - Provides statewide signal, CMS, Shazam sign, Automatic Traffic Recorder, and Roadway Weather Information System information. This Information is used in the SHA HISD's. GIS Information is used by OOTS teams for operational and construction matters. This information is also used by regional planning organizations

MOA - The Memorandum of Action Application ( hereafter, MOA ) is an application that will help senior management track historical documentation of action items approved or carried out by the Director’s Office and SHA entities

CoP - Traffic Engineering Community of Practice web site provides a useful knowledge management tool. It will be used for online discussion forums and sharing of best practices, ADE-T meeting minutes, FAQs, policies and guidelines, etc. It provides a one-stop site for all traffic engineering related information.

Collision Diagramming - Software design to create diagrams of crash locations. The software will draw section as well as intersection diagrams.

Rest Area Information System (RAIS) - This database application is used by the Office of Maintenance as a tool to define customer satisfaction who visit our Rest Areas, and to provide information to SHA's Business Plan GOAL 6: PROVIDE SERVICES AND PRODUCTS TO OUR CUSTOMERS THAT MEET OR EXCEED THEIR EXPECTATIONS - Objective 6.5 SHA Rest Area Rating Annually attain at least 80 percent rating of A or B by customers regarding SHA-maintained rest areas.



CURRENT SYSTEMS

CADD –Intergraph and Bentley applications being used on about 350 high end workstations running Windows 2000, primarily on DELL hardware. Currently standardized on Microstation V8 and ProjectWise and Digital Interplot. Software maintenance provided by Bentley Systems, Inc. for most software.

Highway Management Information Systems - The paper-based road inventory system was replaced wwith a laptop-based Roadway Information Data Entry (RIDE) system which allows for the direct update of the main database with data collected by field crews, eliminating manual update procedures.

Traffic Monitoring System (TMS) – An GIS interface is being developed for the TMS internet site.

NEW SYSTEMS – A new Information Technology Project selection process was implemented earlier this year. Several systems which are slated for preliminary analysis are:

Highway Asset Infrastructure Data Warehouse – A comprehensive system to track SHA’s highway assets including roads, bridges, signs, lights, and guardrails.

Vehicle & Equipment Automated System- This is a re-design of the current mainframe-based Equipment / Vehicles (E/V) System. It will streamline the current processes associated with acquiring, owning and managing SHA’s equipment and vehicle fleet.
Third Party Agreements– This system allows for the tracking of third party agreements and project billings and collections along with entering and editing of 3rd Party Project data.
Consultant Contract Tracking- The CTS system is an enterprise oracle application that assists all design offices in tracking Architectural and Engineering Contracts and reporting on expenditures of MBE monies allocated in these Database Monitoring-

Materials Management System- The Materials Management System (MMS) will be an all electronic means of storing and sharing the data, approvals, rejections, pay factors and reports that OMT develops. The MMS will act as a central repository for all material testing and approval information.
HR Data Warehouse- This project focuses on designing a Human Resources Repository that will be fed from the MDOT(Main) HR system, and will allow secured enterprise access to HR data, and allow the data entry of additional fields to be integrated with existing HR data.

AHPS Web Payments by Credit Card- This addition to the AHPS application will enable external customers the ability to utilize credit card payments and secure web service transactions for processing permits.

RECORD OF EXCHANGE

INFORMATION WANTED

- Experience in designing, developing and utilizing Data Warehousing Technologies.
- Policies/Examples on possible CMM Certification for Government Organizations
- Policies/Examples of Governments picking up Professional Memberships.
- Experience in acquiring and implementing an Asset Management Information System.